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Policies Regarding Enrolling the Dependents of Students, Exchange Programs and Study Tours  Print   Email

Key School Policies & Information

In this section, you'll find important information about the policies, procedures and fees for enrolling the children (dependents) of mature age students and temporary residents.

Schools Enrolment Policy

Current information on the enrolment of overseas students in our schools can be found in our Schools Enrolments Policy on our government website.

Enrolment of Dependents

Eligibility

Dependants (children under 18) of the holders of the following visa categories can seek enrolment in government schools and, if successful, discounted international tuition fees will be charged:
  • 425 family relationship
  • 456 business short stay
  • 459 sponsored business visitor
  • 570 independent ELICOS sector
  • 572 Vocational, Education and Training sector
  • 573 higher education sector (undergraduate)
  • 575 non award foundation studies
  • 675 medical treatment (short stay)
  • 676 tourist (short stay)
  • 679 sponsored family visitor (short stay)
  • 685 medical treatment (long stay)
  • 686 tourist (long stay)
  • 956/976/977 electronic travel authority (visitor and business); and
  • Bridging visas
(The holders of the 570, 572, 573 and 575 visas will be international full fee paying students.)
* An exemption applies for holders of Bridging Visas who have previously held a visa enabling them to access free education will continue to be able to do so.

Conditions of Enrolment

Enrolment will be at the discretion of the Principal.

Principals have the right to refuse enrolments if it is considered it would be detrimental to particular programs operating within the school or to class dynamics or because of the imminent closure of the school year or because there is no spare capacity.

The costs of any special requirements, for example, education support services/facilities, English as a Second Language, Speech Pathology, etc will be an additional charge over and above the prescribed fee.

Fee Structure

The fee structure is prescribed and there are no exemptions. The fees per student are as follows:

Kindergarten - $3 000 per annum or part thereof.
Pre-primary and Primary (Up to year 7) - $5 600 per annum or part thereof.
Lower Secondary (Years 8 - 10) - $6 500 per annum or part thereof.
Upper Secondary (Years 11 - 12) - $7 500 per annum or part thereof

The fees or part thereof must be paid directly to the school prior to enrolment.

There is a non-refundable period of one month.

There will be no exemptions to the payment of fees.

The fee structure will not change from government school to government school.

The costs of any special requirements will be based on a needs assessment, which will be undertaken by relevant Department specialist staff

Enrolment Procedures

The parents/responsible adult approach a school to enrol their dependant child(ren). They will need to provide the school with evidence of which visa they are holding.

The school will advise if they are able to accept the dependant child(ren). If yes, the visa holder will complete the school's Enrolment Form(s) and pay the annual fee or the balance of that year's fees. They will receive a receipt and a copy of the refund policy.

If the response from the initial school is negative, the parents/responsible adult can approach other school(s) until their dependant child(ren) are accepted. The parents/responsible adult will be responsible for meeting transport costs and arrangements should the children be required to travel some distance from their home.

There will be no requirement to pay any voluntary contributions or excursion/camp charges unless their children are going to interstate destinations.

It is permitted to change schools in Western Australia but the non-refund period of one month will apply.

Should the dependant child(ren) have special requirements, the school will arrange for these to be accessed and costed. The parents/responsible adult will be advised of the additional costs in writing and if agreed to, the enrolment will be confirmed. If the parents/responsible adult does not accept the costs, they will not be able to approach another government school but will have to seek alternative education options.


Dependents of Full Fee Paying Masters by Research and PhD Students

Dependant Children of Postgraduate Students

The dependant children of a masters by research or PhD student attending one of the five universities in Western Australia - Curtin Universtity of Technology, Edith Cowan University, Murdoch University, University of Notre Dame or the University of Western Australia - can be admitted into government schools that have spare capacity, free of charge, on the following basis:

Conditions of Enrolment

The postgraduate student must be undertaking a Masters by Research or PhD course.

The dependant children must be physically in the country at the time of enrolment. Enrolment cannot take place whilst the dependant(s) is offshore.

The postgraduate student must not approach government schools directly regarding enrolment of their dependant children.

The postgraduate student is responsible for meeting the full tuition costs of providing dependant children with English as a Second Language program.

The postgraduate student is responsible for meeting the full costs of providing education support to dependant children with disabilities or learning difficulties.

Process for Enrolment

Once the dependant children are in Western Australia, the postgraduate student must contact the International Education Office of their respective university regarding the enrolment of their children.

The university will complete the necessary documentation outlining the number of dependant children to be placed in a school.

The Department of Education and Training will, following this advice, place the dependant children in a school that has spare capacity, as close as possible to the student's place of residence.

The dependant children can then be enrolled in the identified school.

 A change of school will only be considered in exceptional circumstances. Should the need arise the process, as outlined above, must again be followed.

Eligibility of Overseas Students to Enrol

Information on the eligibility of overseas students to enrol in a Western Australian government school can be found on the Our Policies website. The key policy of interest regarding overseas enrolments is the: Schools Enrolment Policy  Section 4.6.5 contains specific information on postgraduate dependants.


Secondary Student Exchange Programs

A secondary student exchange program is a reciprocal program whereby Australian students attend high school and enrol in a full-time school program in another country for a period ranging from three months to one year. Under similar conditions students from other countries undertake study in Australia. All student exchange programs must be conducted through registered exchange organisations. Exchange organisations can be private organisations, state or private schools.

Registered exchange organisations are responsible for obtaining the correct visa for the exchange student to enter Australia. The Department of Education and Training provides the Acceptance Advice for Secondary Exchange Students (AASES) forms to registered exchange organisations only. An AASES form permits a student to enter Australia and a separate form is required for each student.

Registered organisations are also responsible for ensuring the payment of the Overseas Student Health Cover (OSHC) for students. OSHC is a precondition of entry into Australia.

Student visas will only be issued to students who are attending a full time course of study usually for a period of one year. The minimum period of enrolment can be three months or one term.

Students from overseas who study in Australia on an approved exchange program will be issued with a 560 visa and are considered as overseas students.

Incoming Students

Registered exchange organisations approach schools directly and normally in advance of placing a particular student to determine whether they are prepared to accept an exchange student.

The decision whether or not to participate in an exchange program rests entirely with the school. This decision will be based on the school being satisfied with the particular arrangements, with the capacity and support for the program from the school community and with the perceived benefits to the school.

When approached, schools can assume that a registered exchange organisation will be able to provide adequate local support and pastoral care of the overseas students. Failure to provide appropriate support may lead to deregistration of the exchange organisation.

Selecting, arranging, vetting and monitoring Homestay is the responsibility of the registered organisations.

Any concerns regarding an overseas exchange student's welfare, attendance, behaviour or decline in performance should be taken up with the relevant registered exchange organisation.

Outgoing Students

Access to students by registered exchange organisations is at the discretion of the principal.

Selection and arrangements for students to join an overseas exchange program is a matter between the student, the parents and the registered exchange organisations.

Schools are not responsible for students while overseas on exchange.


Information for Schools Hosting Study Tours


The nature of a study tour

A West Australian school may be approached directly by a study tour group or by Education and Training International on behalf of a study tour group. Normally, the school principal or delegate will work with the study tour organisers to arrange a schedule that suits the needs of the tour group and the school.

Study tour groups will consist mostly of students, with some adults to liaise with the schools and care for the students

Study tour visits are short visits to the schools, lasting from a minimum of half a day to a maximum of four weeks and are usually combined with cutural activities in and around school hours.

Study tours should benefit the school as well as the visiting group.

The Study Tours Policy (which is referenced below) can be found on the DET's Our Policies website.

Relationship of School, ETI and Overseas Organisation

Organisations wishing to arrange a study tour to a West Australian school may contact a school directly, or they may contact Education and Training International to help arrange a study tour. Either way, the organisation and the school are responsible for undertaking certain tasks to ensure that overseas and local students have the best experience possible.

The overseas group organising the tour is responsible for:

Flights to, from and within Western Australia,

Comprehensive travel and health insurance,

Public liability insurance,

Arranging and paying for entry visas to Australia (if required),

Providing information about the study group - number of students, age of students, student names, details of accompanying adults, etc

Providing information about student special needs - dietary, health, physical, etc

Communicating with study tour participants' parents

Provision of an interpreter unless specified otherwise,

Accomodation for the study tour group unless specified otherwise,

Providing any promotional material to the school, and

Designating an adult travelling with the group to be available 24 hours per day to respond to any pastoral care/crisis issues.

The school is responsible for:

Organising in-school activities for the group,

Organising any additional teaching staff required,

Arranging a mutually convenient schedule of payment to ensure that the study group meets all costs assicated with the visit,

Meeting public sector financial and audit requirements,

Analysing and addressing all risks involved in participating in the visit of the tour group,

Ensuring the use of school facilities for study tours is consistent with the Community Use of School Facilities policy, and

Ensuring that the organisers of the study tour sign the Conditions for the Conduct of School Visits - this is in the Study Tour policy.

If requested, Education and Training International will become involved in some administrative aspects for a fee.

Duty of Care

West Australian schools must exert the same duty of care for visiting overseas students as for West Australian students.

The school must not take sole responsibility for the students - the tour group should contain at least one adult per ten students. At least one adult from the tour group must remain with the students when they are on school premises.

If a school agrees to undertake homestay provisions for the overseas students, duty of care is extended to 24 hours per day.

Homestay

The Department does not encourage schools to arrange homestay for overseas students. Should the school choose to become involved, procedures and guidelines for arranging homestay are included in the Study Tour policy on the DET's Our Policies website.

Programs

Study tours to schools typically include a half day of English instruction, followed by integration classes or excursions for the other half of the day. Any excursions undertaken must conform to the Excursions Policy and/or the Water Based Excursions Procedures and Guidelines. These can be found on the DET's Our Policies website.

Charges

At minimum, schools should charge study tour groups enough to cover all costs associated with hosting the study tour group.

Education and Training International has a standardised set of charges that you may wish to view when negotiating charges with possible study tour groups.


Study Tours for Educators & Administrators


Officals and Educators

Western Australia accepts visits from educators and administrators from other countries. Visits are usually of short duration and have a specific study focus, such as school design, curriculum development, gender policy etc. Visits to West Australian government schools may also be part of a wider program of activities.

Tours including visits to schools will only be accepted between March and November, during school terms. Tours focussing on Central or District Office activities will be accepted from February to mid-December.

Information for Study Tour Groups


West Australian Government schools will welcome your tour group. If your group has a specific school that you would like to visit, you must contact the principal of the school and seek approval for the school to be involved. If your group has no current connections with Western Australia, please contact Education and Training International (ETI). ETI will attempt to match your study group with a suitable West Australian school.

Guiding Principles for Study Tours

Study tours must contain educational as well as cultural elements;

The study tour must not impose any burden, financial or otherwise, on the host school or the host families;

Study tours should be mutually beneficial to host school and study group; and

Where possible, study tour programs should complement the existing programs at the host school.

Study Tour Conditions

No tours will be accepted to government schools at the start of the academic year in February, or at the end of the academic year in December;

No tours to government schools will be accepted during the West Australian school holidays. Term Dates;

An interpreter must accompany the group. There will be an additional fee if ETI is required to secure the interpreter’s services;

At minimum, there must be at least one teacher for every 10 students;

Teachers travelling with the study tour must be on duty 24 hours per day;

Homestay may not always be available, other provisions for accommodation must be considered;

If the study tour is intending to undertake any water activities, advice regarding each student’s swimming ability must be forwarded to ETI prior to arrival in Australia;

Group size shall not exceed 20 primary school students or 28 high school students;

The group organizer shall request a study tour from Education and Training International a minimum of three months not including school holidays before the expected travel dates; and

A profile of the organisation conducting the tour must be provided in all cases, regardless whether the organisation is commercial, not-for-profit or a school institution

Study Tour Group Responsibilities

Flights to, from and within Western Australia;

Travel and Health insurance;

Public liability insurance;

 Visas for entry into Australia;

Providing information about student special needs – dietary, health, physical, etc;

Communicating with study tour participants’ parents;

Provision of interpreter unless specified otherwise; and

Accommodation for study tour group unless specified otherwise.

Cancellation Policy

Cancellations occurring more than 4 weeks prior to the scheduled commencement of your tour will result in the loss of 50% of your deposit. Cancellation less than 4 weeks from the scheduled commencement of your tour will result in the loss of the entire deposit. If ETI is unable to find a host school, we will return your money in full.
 
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